Virtual Meeting is a method to allow colleagues who are not physically in the same place to connect and collaborate. However, virtual meetings present particular challenges that are difficult to overcome. These challenges include the lack of non-verbal signals, poor sound quality, and distracting participants. There are plenty of ways to conduct successful virtual meetings that increase engagement and help keep them on the right track.
Make sure that everyone is able attend your meetings at the appropriate time. For example If your team is located in different time zones, plan your meetings to fall within the workdays effective board of directors of all parties involved. This will prevent the meeting from becoming too long and will make your employees feel energized when they return to their respective tasks.
Follow the agenda as closely as you can. This will stop the meeting from drifting off course and allow the participants to feel like they are making a difference with their time. Encourage participants to speak up during the meeting and take written notes instead of typing. Studies have shown that writing notes with a pen can help people remember information and recall it later.
Make a list of any questions or comments from the participants and discuss them at the conclusion of the meeting. This will ensure that all pertinent details are covered and any concerns or questions are addressed.