Meetings consume a lot of time in business and decisions made during them can change the course of your life, especially for small companies where employees have to invest a lot of their own time. It is crucial that minutes of meetings are taken seriously and recorded correctly.
The minutes can be a valuable reference for team members or anyone who wasn’t present at the meeting. They also act as a document for reviewing and tracking the progress toward goals.
One of the most important features of minutes is recording the decision made and the next steps that follow. This lets everyone be able to refer back to the meeting and ensure they are aware of the discussion. It’s also a good way to show accountability as minutes record how each participant contributed to the decision making process, and can also show who took ownership of certain tasks.
Another essential element of minutes is explaining why the meeting was called. This can help those who weren’t able to attend the meeting understand why they were invited to attend and keep everyone on the same page moving forward.
It is also important to ensure that your minutes are consistent in terms of format and the naming conventions. It is also beneficial to avoid showcasing bias or personal thoughts in your minutes. It is recommended that you write and review the minutes as soon as you are able following the meeting so that everything is fresh in your head. This also lets you cross-reference any recordings, or additional notes if necessary.
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