Online Board Meetings Benefits

A virtual board meeting can save your non-profit organization time, money, and energy. It lets your members participate regardless of informative post ebooks-sap.com/how-to-choose-the-best-redaction-software/ their schedules for work, quarantine restrictions and travel restrictions. Virtual meetings can be difficult in the event that they are not planned correctly. Following a few easy guidelines can result in a productive online meeting with a solid board participation and effective documentation.

Start with a clear and concise agenda. Include your board members in establishing the agenda. Send them a copy early enough to give them time to prepare. This helps to keep your board on course and ensures that all relevant topics are addressed during the meeting.

Make sure you use video conferencing tools in your meetings to ensure that attendees are able to see each other. It’s hard to connect when board members can’t understand body language or hear each other clearly. Video conferencing can be a great option to cut out distractions such as children, pets and household movements.

Note all decisions taken during the meeting and include notes from each person who participated in the decision. The meeting minutes are more useful for future reference and also ensures that all decisions are written down in detail. If you don’t document your decisions correctly this could result in confusion and conflicting information later. Make sure you have a designated minute-taker who knows the importance of recording every discussion and decision verbatim.