If your board meetings are held in person or virtual the agenda is essential to productive discussions and decisions. Board meeting agendas and supporting materials should be distributed in advance to allow adequate preparation and discussion. This improves efficiency and ensures that meetings are efficient and productive.

The first item on the board meeting agenda should be an orderly call. This could be a welcome from the chairperson, or introductions. It could also be reading the mission and vision statement of the organisation. This is a great opportunity to review the rules of the meeting and procedure.

The next step is the approval of click for info the minutes from earlier followed by the review and discussion on the committee’s current reports (e.g. governance finance, governance). This section should contain the executive director’s or CEO’s report about the organization’s progress as well as a review of its financial status.

The bylaws of the organization, or any applicable laws may allow for an open session to discuss sensitive issues. There should also be time for guest presentations and open forums regarding important agenda items.

Allow board members to ask questions or express concerns on every issue. If you find that a particular topic takes too much time, move it to the next board meeting or decide to put it off for further consideration. At the end of the meeting, it’s recommended to hold an open forum or discussion on new business topics that the board wants to tackle moving forward. This can also be a time to make announcements of special significance and congratulate board members or highlight the most significant achievements of the company.